Legals and notices April 30
April 29. 2014 2:17PM
THE MINNEHAHA COUNTY COMMISSION CONVENED IN JOINT SESSION WITH THE SIOUX FALLS CITY COUNCIL AT 5:00 P.M., April 22, 2014 pursuant to adjournment on April 22, 2014. Commissioners present were: Barth, Heiberger, and Pekas. Commissioners Beninga and Kelly were absent. Also present was Cindy Jepsen, Commission Recorder.
City Council Members present: Aguilar, Anderson, Entenman, Erpenbach, Jamison, Karsky, and Staggers. Council Member Rolfing and Mayor Huether were absent.
Chairman Heiberger called the meeting to order.
David Heinold, Planner, gave a briefing on an appeal of the split decision of the Joint Sioux Falls & Minnehaha County Planning Commission on Conditional Use Permit (CUP) #14-09 to exceed 1,200 square feet of accessory building area on property legally described as Swanson's Tract 4 Section 30-T102N-R49W. The petitioners are Clarene and Roger Kooima. They are requesting CUP to allow for a 1,728 square foot accessory building for personal storage and as a hobby shop. The County Planning Commission voted unanimously (5-0) to approve CUP #14-09 with a change in condition #1 to allow 1,620 square feet of total accessory building area. The same motion failed by the City of Sioux Falls Planning Commission with a vote of 2 nays and 1 aye. Roger Kooima, 5905 N. Western Ave., Sioux Falls, SD, was in attendance and presented his request for approval of the permit. Opponents Jim Reiff, 5904 N. Swanson Dr., Sioux Falls, SD, and Richard Hukelson, 6400 N. Swanson Dr., Sioux Falls, spoke against approval of CUP #14-09. MOTION by Kelly, seconded by Barth to uphold the County Planning Commission's approval of CUP #14-09 allowing 1,620 square feet of total accessory building area. MOTION by Kelly, seconded by Barth, to amend the main motion by allowing for a 1,728 square feet of total accessory building area. VOTE to amend, 3 ayes. VOTE on main motion as amended, 3 ayes. The City Council approved CUP #14-09 with a change to condition #1 to allow 1,620 square feet of total accessory building area with a vote of 4 ayes and 3 nays. MOTION by Kelly, seconded by Barth to reconsider the previous County Commission action. 3 ayes. MOTION by Kelly, seconded by Barth to approve CUP #14-09 with a change to condition #1 to allow 1,620 square feet of total accessory building area. 3 ayes.
Bill Hoskins, Museum Director, presented the 2013 Museum Special Enterprise Fund report. The fund receives revenues and accounts for expenses associated with the rental of space in the museum system, sponsorships and in the provision of programs, events and services for which a fee is charged. The fund is also used to further the mission of the Siouxland Heritage Museum.
Janet Kittams-Lalley, Executive Director of Help Line Center, Inc., presented the HELP!Line Center's 2013 "Community Trends" annual report for the Greater Sioux Falls Area. The HELP!Line Center saw an increase in calls from 38,357 in 2012 to 39,592 calls in 2013. Of those calls, 3,549 were related to the April 2013 ice storm.
MOTION by Barth, seconded by Kelly to adjourn. 3 ayes. City concurred.
The Commission adjourned until 9:00 a.m. on Tuesday, April 29, 2014.
Published once at the total approximate cost of $41.63.
1440067 April 30, 2014
THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. April 22, 2014 pursuant to adjournment on April 15, 2014. Commissioners present were: Barth, Beninga, Heiberger, and Pekas. Commissioner Kelly was absent. Also present were Cindy Jepsen, Commission Recorder, and Kersten Kappmeyer, Chief Civil Deputy State's Attorney.
Chairman Heiberger called the meeting to order.
MOTION by Pekas, seconded by Beninga, to approve the agenda. 4 ayes.
MOTION by Beninga, seconded by Barth, to approve the April 15, 2014 Commission Minutes. 4 ayes.
VOUCHERS TO BE PAID
MOTION by Beninga, seconded by Pekas, to approve the following bills in the amount of $356,426.75, and April 2014 salaries. 4 ayes.
A-Ox Welding Supp Co Lease-Rental 44.80, A-Ox Welding Supp Co Small Tools, 142.12, Advertising Arts Inc Printing/Form 37.50, Airway Service Inc Automotive/Sm 181.18, Allied Oil & Tire Co Automotive/Sm 26.00, Andersen, Norma Bd Exp. Fees 30.00, Arena Motel Motels 120.00, At & T Safety & Resc 119.97, Belitz, Clarence H Welfare Rent 300.00, Binger Law Office Attorney Fees 287.10, Blomker, Douglas Business Trav 89.00, Bob Barker Company, Inmate Suppli 1,808.84, Boyce, Greenfield,Pa Other Profess 2,370.00, Boyer Trucks Sioux F Truck Repair 13.80, Bradfield, Matt Dba Maintenance C 70.00, Broesder, Jered Education & T 40.00, Bsc Holding Inc Road Material 3,200.65, C & R Supply Inc Truck Repair 45.98, Campbell Supply Co I Motor/Machine 92.86, Carlson, Lisa Court Reporte 40.80, Carper, Nichole A Attorney Fees 770.00, Cartridge World Data Processi 883.89, Cartridge World Office Suppli 194.99, CBM Managed Services Board Of Pris 18,935.19, CBM Managed Services Inmate Suppli 655.10, Center For Family Me Physicians 170.80, Century Business Lea Lease-Rental 202.07, Century Business Pro Lease-Rental 53.83, Century Business Pro Maintenance C 62.29, Centurylink Data Communic 2,598.77, Centurylink Detox 34.84, Centurylink Telephone 4,329.22, Certified Languages Interpreters 429.00, Cody, Denise Bd Exp. Fees 15.00, Cole Papers, Inc. HHS Custodial 186.96, Concrete Materials Road Material 8,574.96, Correct Care Solutio Contract Serv 23,950.55, Dakota Data Shred Other Miscell 48.54, Dakota Fluid Power, Automotive/Sm 59.17, Dakota Fluid Power, Small Tools, 900.00, Dakota Fluid Power, Truck Repair 471.75, Dakotaland Autoglass Automotive/Sm 39.99, Deboer Law Office Pc Attorney Fees 867.00, Duffy, Ryan Attorney Fees 279.60, EH Hospitality Llc Motels 535.00, Emdeon Business Serv Other Medical 49.00, Fall River(SD)County Extradition & 345.00, First Dakota Title Other Profess 2,800.00, Fleetpride Holt, I Truck Repair 114.06, Fred The Fixer Inc Security Eq. 96.00, Frerichs, Franz Welfare Rent 750.00, G & R Controls Inc Heat,Vent & A 275.00, Gaylord Bros Inc Program Activ 744.18, Golden West Telephone 128.65, Grainger, Inc. Automotive/Sm 177.75, Grainger, Inc. Building Repa 9.54, Gubbrud,Haugland & G Child Defense 3,441.70, Gunner, Andrea Court Reporte 323.00, Guzman, Sandra V. Interpreters 200.00, Hammer, Ralph Gas,Oil,Diese 40.00, Harmon, Karla Bd Evaluation 495.00, Hava House Llc Welfare Rent 927.50, HDR Engineering Inc Architects & 9,108.62, Heartland Paper Comp Kitchen/Clean 1,334.71, Heirigs, Mary Ellen Bd Exp. Fees 41.60, HMN Hardware Inc Bridge Repair 33.50, HMN Hardware Inc Road Maint. & 95.98, Horizon Agency Inc Expenditures 2,450.50, Interstate Office Pr Office Suppli 1,444.33, Intoximeters, Inc. Testing Suppl 481.15, ISI Llc Interpreters 100.00, Jaros, Pete Investigators 136.90, JCL Solutions-Janito Janitorial/Ch 211.77, Johnson, Richard L Attorney Fees 282.75, Jongeward, Mandy Education & T 512.08, JSA Consult Engineer Architects & 6,732.00, Kone, Inc. Correction Ct 208.25, Kone, Inc. Outside Repai 1,398.45, Kreisers, Inc. Program Activ 99.50, Language Line Servic Interpreters 56.42, Language Line Servic Other Miscell 170.19, Language Line Servic Telephone 282.36, Lewis Drug Stores Pharmacies 3,011.72, Lewno, Lucy Bd Exp. Fees 447.23, Lutheran Social Svcs Interpreters 925.00, Mattson, Monica Child Defense 1,548.00, McCarty, Elizabeth M Printing/ Form 175.00, Merrow, Danielle Welfare Rent 500.00, Metro Communications Other Miscell 175,105.35, MidContinent Communi Telephone 55.00, Minn Cnty Human Svcs Other Supplie 105.00, Multi-Cultural Cente Interpreters 1,072.50, Murray Properties, L Welfare Rent 2,296.00, North American Truck Automotive/ Sm 123.55, North Central Intl S Truck Repair 169.48, Northeast Investment Welfare Rent 600.00, Office Depot, Inc. Data Processi 62.99, Okall, Langu Interpreters 93.00, Old-House Journal Subscriptions 27.00, Olson's Pest Technic Other Profess 67.75, Palmer, Barbara Bd Evaluation 922.50, Peters, Scott N Pc Bd Exp. Fees 4,924.90, Pflughoeft, Katie Other Misc. R 300.00, Pheasantland Industr Inmate Suppli 620.40, Presto-X-Company Outside Repai 188.20, Psych Assoc Of Yankt Bd Evaluation 500.00, Pusch, Randy Welfare Rent 700.00, Qualified Presort Se Postage 7,300.78, Rocket Software Inc Maintenance C 6,687.01, Runnels-Murphy, Ange Business Trav 20.72, Rural Metro Ambulanc Transportatio 1,200.00, SD Assn Of County Of Amounts Held 3,680.00, SD Dept Of Revenue Store Sales 60.54, SD One Call Building Repa 3.15, SDSU 4-H Revolving Books 800.00, Sheehan Mack Sales & Equip. (Lease 900.00, Short Elliott Hendri Architects & 8,329.45, Sigler Fire Equipmen Other Profess 24.00, Simon, Anthony(OR) Other Profess 70.00, Sioux Falls City Fin Gas,Oil,Diese 737.93, Sioux Falls Humane S Other Miscell 3,058.78, Sioux Falls Two Way Communication 524.49, Sioux Falls Utilitie Water Sewer 598.77, Sioux Falls Utilitie Welfare Utili 384.15, Solomon, Ghirmay Interpreters 150.00, Stackpole Books Store Invento 99.80, Stoney Creek Townhom Welfare Rent 700.00, Sturdevant's Auto Pa Parts Invento 75.44, Sturdevant's Auto Pa Small Tools, 172.03, Sweets, John Welfare Rent 700.00, Szameit, Alexandra Interpreters 150.00, Tally Ho Apartments Welfare Rent 220.00, Taylor Place Llc Welfare Rent 500.00, Test Point Paramedic Blood Withdra 840.00, Thomson Reuters We Legal Researc 1,553.40, Thorin, Deyanira T Interpreters 25.00, Timp, Fred Welfare Rent 1,200.00, Tires,Tires,Tires In Automotive/Sm 864.08, Tomacelli's Pizza Jury Fees 186.43, Variety Foods Llc Other Profess 440.55, Venenga, Gene/Wanda Welfare Rent 500.00, Wagner, Bill Program Activ 100.00, Walgreen Co. Pharmacies 190.64, Walsh, Seamus Education & T 118.00, Waltner, Kolbeck, Sc Attorney Fees 269.70, Waltner, Kolbeck, Sc Child Defense 615.00, Watembach. Monte Business Trav 75.00, Weiland & Assoc Inc Jury Fees 140.65, Wheelco Brake & Supp Truck Repair 247.68, Winner Police Depart Extradition & 69.13, Xcel Energy, Inc. Electricity 161.18, Xcel Energy, Inc. Welfare Utili 2,257.51, Zamora, Julian Welfare Rent 127.00, Zimmer, Bernie Welfare Rent 750.00, Zimmer, Duncan & Col Attorney Fees 3,601.64, Commission Salaries 29,241.60, Auditor Salaries 42,199.49, Treasurer Salaries 62,540.43, Information Technology Salaries 57,070.52, States Attorney Salaries 187,841.21, Public Defender Salaries 135,831.28, Public Advocate Salaries 39,320.00, Facilities Salaries 56,253.57, Equalization Salaries 68,243.21, Register Of Deeds Salaries 40,877.46, Human Resources Salaries 19,820.82, Sheriff Salaries 807,357.94, Emergency Management Salaries 14,264.00, Juvenile Detention Center Salaries 151,069.35, Highway Salaries 115,820.53, Human Services Salaries 100,131.38, Museum Salaries 53,434.58, Planning Salaries 31,357.43, Extension Salaries 2,724.80.
The Register of Deeds Official Report of Fees Collected During March, 2014 was received and placed on file in the Auditor's Office.
MOTION by Pekas, seconded by Barth, to approve the following personnel changes. 4 ayes.
1. To hire Edward Powderly as temporary, part-time Park Worker for the Parks Department at $11.75/hour effective 4/28/14 to 10/15/14.
2. To accept the resignation of Aaron Salberg as Senior Deputy Public Defender for the Public Defender's Office effective 4/25/14.
3. To promote Beau Blouin from Deputy Public Defender to Senior Deputy Public Defender (22/1) for the Public Defender's Office at $2,232.80/bi-weekly effective 3/21/14.
4. To accept the resignation of John Vakiner as temporary, part-time Juvenile Correctional Worker for the Juvenile Detention Center effective 4/14/14.
5. To correct the memo dated 4/8/14 which should have reflected an end date of 4/9/14 as opposed to 4/10/14 for Mathias Weinmann, Corrections System Operator for the Jail.
6. To promote Jared Dahlen, Joshua Herman, Shelly Alves, Jessica Janke, and Ian Graham from Correctional Officer in Training to Correctional Officer (13/1) for the Jail at $17.03/hour effective 4/8/14.
7. To promote Glen Kruger from Correctional Officer in Training to Correctional Officer (13/1) for the Jail at $17.03/hour effective 4/27/14.
8. To promote Brianna Stanga from Corrections System Operator to Correctional Officer in Training (12/1) for the Jail at $16.21/hour effective 4/26/14.
9. To begin SWAT Team specialty pay of $1.00/hour for Jeffrey Barnable, Deputy Sheriff for the Sheriff's Office, resulting in a rate of $22.77/hour effective 4/22/14.
10. To end SWAT Team specialty pay of $1.00/hour for Tyrone Albers, Deputy Sheriff for the Sheriff's Office, resulting in a rate of $30.06/hour effective 4/22/14.
11. To end the temporary salary increase for Lynn Krell, Assistant Director of the Juvenile Detention Center effective 4/18/14.
Step Increases Due
1. Christopher Pudwill - Safe Home Program Worker - Safe Home - 9/2 to 9/3 - 2/6/14 - $14.69/hour
2. Jeffrey Gromer - Warden - Jail - 24/7 to 24/8 - 4/20/14 - $3,233.60/bi-weekly
3. Craig Olson - Corporal - Jail - 16/11 to 16/12 - 1/27/14 - $25.92/hour
4. Jasmine Atteberry - Corporal - Jail - 16/1 to 16/2 - 4/21/14 - $20.25/hour
5. Justin Winters - Corporal - Jail - 16/1 to 16/2 - 3/30/14 - $20.25/hour
6. John Sites - Correction Systems Operator - Jail - 9/12 to 9/13 - 3/28/14 - $18.80/hour
7. Kathryn Emerson - Correction Systems Operator - Jail - 9/8 to 9/9 - 4/21/14 - $17.03/hour
8. Maria Gonzalez - Correctional Officer - Jail - 13/4 to 13/5 - 4/16/14 - $18.80/hour
9. Jessica Hill - Correctional Officer - Jail - 13/7 to 13/8 - 2/20/14 - $20.25/hour
10. Donald Heesch - Correctional Officer - Jail - 13/14 to 13/15 - 4/2/14 - $24.07/hour
11. Corey Heise - Correctional Officer - Jail - 13/2 to 13/3 - 4/16/14 - $17.90/hour
12. George Letexier - Deputy Sheriff - Sheriff's Office - 16/15 to 16/16 - 4/9/14 - $28.61/hour
13. Michelle Boyd - Chief Deputy Sheriff - Sheriff's Office - 25/10 to 25/11 - 4/12/14 - $3,844.00/bi-weekly
14. Christopher Sadler - Legal Office Assistant - Public Defender's Office - 10/1 to 10/2 - 3/13/14 - $15.06/hour
15. Bethany Jost - Paralegal - Public Defender's Office - 16/1 to 16/2 - 3/19/14 - $20.25/hour
16. Neil Fossum - Deputy Public Defender - Public Defender's Office - 21/2 to 21/3 - 3/18/14 - $2,125.60/bi-weekly
Chairman Heiberger introduced James Gravett, the new Juvenile Detention Center (JDC) Director, and thanked Lynn Krell for serving as the Acting Director of the JDC.
MOTION by Beninga, seconded by Pekas, to approve abatement of 2013 Property Taxes for Decal #919, $11.61, representing a mobile home that was destroyed per SDCL 32-5-16.3. 4 ayes.
MOTION by Barth, seconded by Pekas, to approve abatement of 2013 Property Taxes for RDID 54300, $1,030.18, representing Owner Occupied Status. 4 ayes.
Commissioner Kelly joined the meeting.
MOTION by Beninga, seconded by Barth, to approve abatement of 2013 Property Taxes representing the Elderly Assessment Freeze for RDID 322033, $434.60; RDID 12095, $1,097.71; RDID 28004, $726.80; RDID 45019, $15.14; RDID 46221, $17.47; RDID 46903, $727.75. 5 ayes.
A notice was received from the Sioux Falls Jaycees of their intent to conduct a fundraising raffle as part of the annual 4th of July fireworks celebration. Travis Arneson and John Small, Co-Chairs of the Sioux Falls Jaycees Annual 4th of July Fireworks Celebration, spoke on fundraising efforts for the event.
Commissioner Pekas gave a briefing on a request for compromise of lien for DPNO 38110 in the amount of $18,771.37. The lien is primarily for medical services with a small amount for Public Defender services. The lien dates from June 1997 through June 1999. The applicant was not aware of the lien until he recently was exploring the purchase of a home. No payments have been made on the account. The applicant is on Social Security Supplemental Security Income (SSI disability) of $742 per month and has not worked since 1999. The applicant lists assets in the amount of $6,380 consisting of his share of ownership in a 2007 Saturn. He lists liabilities in the amount of $43,771 consisting of the lien and a judgment of $25,000 from Green Tree. The applicant is asking for a compromise and release of the lien in full with no payment due to his limited ability to pay. MOTION by Pekas, seconded by Kelly, to approve a compromise and release of the lien upon payment of 50% of the lien balance, $9,385.69. Commissioners Barth and Heiberger stated that they would not support the motion since there is no real estate transaction affected by the lien and there has been no attempt to make any payments. Commissioner Beninga stated that the applicant is attempting to purchase a home but is not able to pay the County anything. Vote on motion. 2 ayes, Barth, Beninga, and Heiberger voted nay. Motion fails.
(Deferred from April 15, 2014)
Commissioner Pekas gave a briefing on a request for compromise of lien for DPNO 15274. The lien is for court appointed attorney services, poor relief, and public defender services. The lien balance has been as high as $3,764.68. The applicant has a strong payment history that is reflected in the current balance on the lien of $1,304.68. The applicant is on SSI with limited funds. He is requesting a compromise and release of the lien in full upon payment of an additional $500 within 15 days. The lien has been turned over to Hauge and Associates for collection and they recommend acceptance of the compromise offer. MOTION by Pekas, seconded by Barth, to approve Resolution MC14-16. Commissioner Kelly stated that he would like the applicant to continue making payments. 4 ayes. Kelly voted nay.
WHEREAS, a County Aid Lien in the amount of $1,304.68 purports to exist in favor of Minnehaha County and against DPNO 15274 as Lienee, and
WHEREAS, said lienee has filed an application with the County Auditor stating such facts as provided for by Law,
NOW, THEREFORE, BE IT RESOLVED that after due consideration of the circumstances the Board of County Commissioners finds it advisable and proper to authorize the Chairman of the County Board and the County Auditor to execute the following:
Compromise and release the lien in full upon payment of $500.00.
If payment is not made within fifteen days, this agreement is null and void.
Dated at Sioux Falls, South Dakota, this 22nd day of April, 2014.
Deputy County Auditor
DJ Buthe, Highway Superintendent, reported that the Minnehaha County Highway Department received the following three awards from the South Dakota Engineering Society (SDES) for the Innovative and Expedited Analysis Design and Construction of the Baltic Bridge: SDES 2013 Outstanding Achievement Award for the State of South Dakota; The SDES Outstanding Achievement Award for the eastern chapter of the organization; and The 2013 People's Choice Award.
A public hearing was held to consider a Special Event On-Sale Wine Retailers License and a Special Event Off-Sale Package Wine Dealer's License for the Siouxland Renaissance Association. The licenses will allow the organization to sell wine to be consumed at the W. H. Lyon Fairgrounds as well as selling bottles of SD Farm Wine during the 2014 Siouxland Renaissance Festival on June 7th and 8th. Lady Catherine (Valerie Lietz), representing the Siouxland Renaissance Association, was present to ask for approval of the applications. No one spoke in opposition. MOTION by Beninga, seconded by Pekas, to approve the Special Event On-Sale Wine Retailers License and Special Event Off-Sale Package Wine Dealer's License for the Siouxland Renaissance Association. 5 ayes.
MOTION by Barth, seconded by Pekas to approve a Proclamation declaring May to be Building Safety Month for Minnehaha County. 5 ayes.
DJ Buthe, Highway Superintendent, gave a briefing on a resolution requesting the placement of a railroad crossing improvement project on County Highway 118 into the South Dakota Department of Transportation Statewide Transportation Improvement Program. The Railroad Crossing Improvement Program (RCIP) is a federally funded program that requires a 10% county match. The project cost is estimated to be $290,000. MOTION by Barth, seconded by Pekas, to approve Resolution MC14-17. 5 ayes.
COUNTY HIGHWAY 118
WHEREAS, The Railroad Crossing Improvement Program (RCIP) is a federally funded program. Its purpose is to provide funding for the implementation of safety improvements where a public roadway intersects active railroad tracks. Funds are made available for this program with a match ratio of 90/10, where the government agency that is responsible for the road/street/highway typically provides the required 10% match. The RCIP is administered through the South Dakota Department of Transportation (SDDOT) Office of Project Development, and
WHEREAS, Minnehaha County desires the construction and improvement of the project as hereinafter described:
On County Highway 118 (252nd Street), approximately 200-feet west of County Highway 143 (467th Avenue).
Installation of highway-rail grade crossing signal system to include flashing light signals with automatic gates; and installation of precast concrete panels along the highway-rail crossing.
WHEREAS, Minnehaha County is obligated and hereby agrees to reimburse the SDDOT 10% of the total project cost, and
WHEREAS, Minnehaha County is responsible for the traffic control and asphalt tie-in pavement. Traffic control shall be set up for a full closure of the roadway with necessary detour(s).
NOW, THEREFORE, BE IT RESOLVED that the SDDOT is hereby authorized and requested to program for construction, in accordance with the Federal Highway Administration "Railroad-Highway Grade Crossing Handbook - Revised Second Edition," SDDOT "Local Roads Plan," and SDDOT "Standard Specifications for Roads and Bridges," the project described.
Estimated Cost of Project: $290,000; Estimated SDDOT Funds: $261,000; Estimated County Funds: $29,000
Proposed Year of Construction: 2015
Vote of Commissioners: Yes 5; No 0
Dated this 22nd day of April, 2014.
DJ Buthe, Highway Superintendent, gave a briefing on a resolution that would delete two (2) bridges from the National Bridge Inventory System (NBIS). Both structures have been physically removed and there is no intent to replace them. MOTION by Kelly, seconded by Beninga, to approve Resolution MC14-18. 5 ayes.
RESOLUTION TO DELETE BRIDGES FROM NBIS
WHEREAS, The Minnehaha County Board of Commissioners is in agreement with South Dakota Department of Transportation (SDDOT) that the following structure(s) should be deleted from the National Bridge Inventory System (NBIS) for the following reason(s):
STRUCTURE ID, LOCATION, REASON FOR DELETION
50-144-20, 0.5S & 0.6W of Ellis, Structure has been physically removed with no intent to replace; 50-312-010, 9.7E & 0.5N of Dell Rapids, Structure has been physically removed with no intent to replace
WHEREAS, The Commission is aware of the following stipulations once a structure is deleted from the NBIS Inventory:
1. Federal Bridge funds will not be available for structure replacement or rehabilitation and
2. The structure will only be added to the Inventory following replacement, using County funds.
NOW, THEREFORE, BE IT RESOLVED that upon receipt of this resolution, the above structure(s) will be deleted from inventory.
Vote of Commissioners: Yes 5; No 0
Dated this 22nd day of April, 2014.
DJ Buthe, Highway Superintendent, gave a briefing on an agreement between Minnehaha County and Infrastructure Design Group, Inc. for Construction Administration for Project MC 253-460BR-14, the replacement of bridge structures 50-060-089 and 50-063-090. The structures are located northeast of Humboldt on 460th Avenue and 253rd Street. The project will begin mid-June with the completion date set for October 2, 2014. MOTION by Pekas, seconded by Beninga, to authorize the Chairman to sign the Agreement between Minnehaha County and Infrastructure Design Group, Inc., for Professional Services for Project MC 253-460BR-14 in an amount not to exceed $48,145.00. 5 ayes.
Kristin Trana, Administrative Coordinator for the Sheriff's Office, requested authorization to submit a grant application for the 2014 State Criminal Alien Assistance Program (SCAAP). The funds are designated by the Federal Government to be used for reimbursement of costs for detaining individuals whom are believed to be criminal aliens based on investigative and other information, for which no formal DHS documentation of alien status is available. MOTION by Beninga, seconded by Pekas to authorize submission of the 2014 SCAAP application. 5 ayes.
Kristin Trana, Administrative Coordinator for the Sheriff's Office, requested authorization to submit an application for the 2014 Bulletproof Vest Partnership Grant. The grant would reimburse up to 50% of the cost for bulletproof vests, depending on the number of requests for funding they receive. The cost of the vests as well as the number of vests will be provided through the grant application. Following the award, the reimbursements can be applied to vests purchased on or after April 1, 2014. MOTION by Pekas, seconded by Beninga, to authorize the submission of the FFY 2014 Bulletproof Vest Partnership Grant Application. 5 ayes.
Kristin Trana, Administrative Coordinator for the Sheriff's Office, requested authorization to submit an application for funding through the SD Department of Public Safety Highway Safety Grant program for FFY2015. The funds will provide 475 hours of overtime at an average overtime rate of $33.06 to support sobriety checkpoints, saturation patrols, and special event patrols. Five traffic radar units will also be requested through the grant. These items require an 80/20 hard match. The county will receive $12,000 in grant funds with the county paying $3,000 in matching funds. Additionally, 20 breath testing devices (PBT) will be requested that require a 25/75 hard match. The county will receive $2,000 in grant funds with the county paying $6,000. The total grant request will be $32,160. MOTION by Barth, seconded by Pekas, to authorize the submission of the FFY2015 SD Department of Public Safety Highway Safety Grant application. 5 ayes.
Ken McFarland, Commission Administrative Officer, reported that the United States General Services Administration (GSA) requires organizations that receive any single federal grant totaling $25,000 or more to verify the contractor does not appear on the Excluded Parties List System website. Mr. McFarland presented a revision to the Minnehaha County Grants Policy that will require the department administering the grant to search the Excluded Parties List System website prior to authorization of the expenditure to verify the contractor does not appear on the list. MOTION by Kelly, seconded by Pekas, to approve a revision to the Minnehaha County Grants Policy for suspension and debarment procedures as it relates to purchases make thru Federal Grant Programs. 5 ayes.
Ken McFarland gave a briefing on a resolution to declare an abandoned railroad right-of-way as surplus property for the purpose of issuing a quit claim deed to the adjacent property owners in exchange for a payment of $6,540. MOTION by Kelly, seconded by Pekas, to approve Resolution MC14-19. 5 ayes.
AUTHORIZATION TO DECLARE CERTAIN ABANDONED
RAILROAD TAX DEED
PROPERTY AS SURPLUS
PROPERTY AND AUTHORIZE
ISSUANCE OF QUIT CLAIM DEED
WHEREAS, Minnehaha County has an interest in Property Record 58355, 6.54 acres of abandoned railroad right of way located in the SE1/4 Section 9-T-101N-R50W, by virtue of a tax deed recorded in Book 402 Page 554, dated December 19, 1983, and
WHEREAS, the Minnehaha County Board of Commissioners has determined that it is in the best interest of the public to transfer this property to the adjacent property owners in order to put the property back on the tax rolls; and the adjacent property owners have offered payment for Minnehaha County's interest in the property and have agreed to survey, plat and initiate and bear the cost of quiet title action, and will assume taxes, if any should be payable in 2015, now
THEREFORE BE IT RESOLVED, by the Minnehaha County Board of Commissioners, that Property Record 58355 is hereby declared as surplus property and the board of commissioners does hereby authorize the Minnehaha County Treasurer to issue a Quit Claim Deed upon receipt of $6,540 to the following adjacent property owners:
a) N 1/2 of C & NW Railroad Right of Way SE 1/4 Section 9-T101N-R50W to D & W Industries, 1401 N. Ellis Road, Sioux Falls, SD 57107
b) S 1/2 of C & NW Railroad Right of Way SE 1/4 Section 9-T101N-R50W to CHS Inc., P.O Box 64089, St. Paul, MN 55164
BE IT FURTHER RESOLVED, that the Minnehaha County Auditor is authorized to abate any and all real estate tax obligations due and payable prior to December 31, 2014.
Dated this 22nd Day of April 2014
BY THE MINNEHAHA COUNTY
BOARD OF COMMISSIONERS
ATTEST: Bob Litz, Auditor
Ken McFarland, Commission Administrative Officer, gave a briefing on the recommendation of the Criminal Justice Review Committee to retain architectural services for Minnehaha County Correction Facilities. MOTION by Kelly, seconded by Barth, to approve using the request for proposal process for selection of a firm to provide architectural services for Minnehaha County Correction Facilities. 5 ayes. Mr. McFarland said he will have a Request for Proposals on the April 29th agenda requesting approval for the Auditor to publish.
Commissioner Barth reported that he received a call from a citizen who received an incorrect ballot for the 2014 Primary Election. Bob Litz, Auditor, explained that the Republican ballot inadvertently included a race for District 14. Mr. Litz stated that everyone who received that ballot style by absentee mail has been contacted and will receive a new correct ballot.
MOTION by Pekas, seconded by Barth, to go into executive session to discuss personnel, contract negotiations, and legal briefing. 5 ayes.
The Commission adjourned until 5:00 p.m. on Tuesday, April 22, 2014.
Published once at the total approximate cost of $273.11.
1440065 April 30, 2014
DELL RAPIDS CITY COUNCIL
Monday, April 21, 2014 at
Mayor Scott Fiegen called the Dell Rapids City Council meeting to order at 7:30 p.m. at the City Hall Council Chambers. The Roll was called finding the following members present: Chad Andrews, Mark Crisp, Mike Geraets, Paul Miles, President David Sommerfeld (via Skype) and Mayor Scott Fiegen.
Absent: Lee Burggraff, Gary Haak and Vice President Craig Lauritzen.
Staff Present: Administrator Justin Weiland, Finance Officer LeAnn Kerzman, and City Attorney Dean Hammer.
Pledge of Allegiance was recited.
Approval of Agenda: Sommerfeld moved to approve the agenda. Motion seconded by Miles. Motion carried.
Approval of Minutes: Sommerfeld moved to approve the minutes of the regular meeting held on April 7, 2014. Miles seconded. Crisp asked that a correction be noted within the percentage of land amount the council may request of a developer be changed from 10% to 5%. The subdivision ordinance has been updated and 10% was the former amount. Correction noted and motion carried.
Claims Approved: Andrews moved to approve the claims as presented. Second by Crisp. Sommerfeld abstained as he hadn't received the list. Motion carried.
Argus Leader Media, publishing 744.61; Boyer Trucks, transit heater motor 43.48; Brown & Saenger, stapler 54.99; BSN Sports, box template 231.99; Bunkers, Glenda, transit 56.60; Bunkers Oil, fuel 5226.00; Dakota Riggers, supply 26.00; Dakota Care, insurance/flex 8162.74; EFTPS, payroll liability 5334.24; Graybar, lights 20.98; Gruis, Karla, maintenance 408.00; ICAP, transit 3134.14; LG Everist, supply 724.29; Linweld, rental 36.27; Locators & Supplies, video bore scope 261.32; McLeod's Printer, camping forms 136.90; Midwest Alarm, April lift station 29.38; Sanitation Products, rebuild sewer jet 3562.57; SD One Call, locates 2.56; SD State Treasurer, Dept. of Revenue, sales tax/ lottery draw 1521.34; Titan Machinery, sweeper parts 722.88; Verizon Wireless, telecommunications 93.58; Xcel Energy, electricity/street lighting 6319.04.
Added or Increased Salaries: Public Works Department: Summer Seasonal positions: Michael Mandel at $7.75/hour; Bryce Koch at $8.00 per hour and Brett Gruis at $8.25 per hour. Parks & Recreation: Pool Assistant Manager, Morgan Hoglund at $10.00 per hour.
Resolutions & Ordinances - Public Hearing and Second Reading of Ordinance #792 - Amending the 2011 Zoning Ordinance, Section 14.03, Accessory Buildings, Garages, Recreational Facility and Misc. Structures: Weiland explained the change would allow application for on conditional use permit for a front yard structure which could exceed 1200ft². Planning & Zoning has heard and recommended approval. Andrews moved to approve the second reading of Ordinance #792. Second by Geraets. Roll Call: Andrews-Aye; Crisp-Nay; Geraets-Aye; Miles-Aye; Sommerfeld-Nay. Motion carried three (3) to two (2).
Second Reading of Ordinance #793 - Amendments and Change of Zone: Planning and Zoning heard and recommended council approval. The appeal processes already exists within state law. Ordinance adds wording that after a rezone or change of zoning district classification, a petition may be filed, within 20 days of second reading, by 40% of the property owners within 250 feet of the proposed district to contest and approval of 2/3 of the council can overturn. Geraets moved to approve. Crisp seconded. Roll Call: Andrews-Nay; Crisp-Aye; Geraets-Aye; Miles-Aye; Sommerfeld-Aye. Motion carried four (4) to one (1).
Second Reading of Ordinance #794 - Amending Chapter 21, Conditional Use Permits: Planning and Zoning board recommendation to not approve. Weiland stated that Conditional Use applications would be heard and decided by the Planning and Zoning Board and appeals would be considered by the City Council as the board of appeals. A protest could be filed after the council decision if a petition is filed by forty percent of the adjacent property owners within 250ft and passed by 2/3 of the council. Crisp moved to approve. Miles seconded. Roll Call: Andrews-Nay; Crisp-Aye; Geraets-Nay; Miles-Aye; Sommerfeld-Nay. Motion carried three (3) to two (2).
Second Reading of Ordinance #795 - Cable Television Franchise Agreement: GoldenWest was present to answer any questions. Weiland stated the current franchise agreement is expiring. Crisp moved to approve the second reading of Ordinance #795. Miles seconded. Roll Call: Andrews-Nay; Crisp-Aye; Geraets-Aye; Miles-Aye; Sommerfeld-Aye. Motion carried four (4) to one (1).
First Reading of Ordinance #796 - Rezone Lot 10 Block 6 of Timber Ridge Addition from R-1 to R-2: Public Hearing was declared for the rezone of Lot 10, Block 6 of Timber Ridge Addition from R-1 (Single Family Residential) to R-2 (Two Family attached Residential District). No opposition.
First Reading of Ordinance #797 - Rezone Lot 11-12-13-14, Block 6 of Timber Ridge Addition from R-1 to R-3: Public Hearing was declared for the rezone of Lots 11-12-13-14, Block 6 of Timber Ridge Addition from R-1 (Single Family Residential) to R-3 (Medium Density Residential District). No opposition.
Resolution #2014-04 - Establishing the Sale of Recyclables: Resolution provides for the ability of the Public Works Department to sell any recyclable materials from the restricted use Rubble Site with the funds returning to the General Fund without requiring the surplus property process. Crisp moved to approve. Andrews seconded. Motion carried.
ESTABLISHING POLICIES & PROCEDURES FOR THE SALE OF RECYCLABLE MATERIALS AND SCRAP MATERIALS
FROM THE RESTRICTED USE RUBBLE SITE
WHEREAS, the City of Dell Rapids owns and operates a restricted use Rubble Site, and
WHEREAS, the Dell Rapids City Council through its Public Works Department deems it necessary to provide for the purchase, sale, and/or transfer of certain solid waste or recyclable materials to provide recycling opportunities to its residents; and
WHEREAS, at times such materials have value, although often only slight value; and
WHEREAS, SDCL 34A-6-63.1 provides that the City Council of any municipality may establish policies, requirements, and procedures for the purchase, acquisition, sale, or transfer of any solid waste as defined in § 34A-6-1.3, solid waste by-products, recyclable materials as defined by § 34A-6-61, and scrap materials by any solid waste facility that is owned or operated by the municipality.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Dell Rapids, South Dakota, does hereby support the purchase, sale, or transfer of certain solid waste or recyclable materials by the City of Dell Rapids Public Works Department to meet the needs of it's citizens and customers, and authorizes the City Finance Officer to establish and modify as necessary the policies and procedures needed to meet the intent of the statute to allow for the efficient operation of the restricted use Rubble Site.
Dated at Dell Rapids, South Dakota this 21st day of April 2014.
FOR THE GOVERNING BODY OF
THE CITY OF DELL RAPIDS, SOUTH DAKOTA
/s/ Scott Fiegen, Mayor
/s/ LeAnn Kerzman,
Visitors to be Heard: Larry Hovde and Keith Nelson were present to express their concern over the changes that golf cart licensing has created. Being licensed requires proof of insurance, which allows the vehicle to travel upon a public roadway, a licensed driver and a slow moving vehicle emblem. Licenses are available at city hall for $25.
Residents from the intersections of 6th Street and Clark Avenue and 7th Street and Clark Avenue were present to express their concerns regarding the speed of traffic within their neighborhoods. They requested the council to consider the installation of stop signs to control traffic.
Library - Re-Appointment/ Project Update: Tom Earley requested to be reappointed to his seat on the Library Board. Miles moved to approve the reappointment. Andrews seconded. Motion carried. Earley briefed the council on the progress of the Library improvements. Construction began today for the utility services with the removal of trees and dirt work. A change order will be forthcoming for the upgrade of the water service to a 4" service for fire suppression. Bid opening will be held on April 30 at 2 p.m. Plans are to close the library as of May 9 move the materials and reopen at the former elementary school location on May 19.
Arbor Day Proclamation: Mayor Fiegen made the Arbor Day proclamation.
WHEREAS, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and
WHEREAS, trees are a renewable resources giving us paper, wood for homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in our City increase property values, enhance the economic vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and
WHEREAS, Dell Rapids has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree-planting practices.
NOW, THEREFORE, I, Scott Fiegen, Mayor of the City of Dell Rapids, do hereby proclaim Friday, April 25, 2014, as: Arbor Day.
Dated at Dell Rapids, South Dakota this 21st day of April, 2014.
FOR THE GOVERNING BODY OF THE CITY OF DELL RAPIDS, SOUTH DAKOTA
/s/ Scott Fiegen, Mayor
/s/ LeAnn Kerzman,
Summer Seasonal Personnel: Weiland stated that he is recommending Morgan Hoglund as the Assistant Pool Manager at a rate of $10.00 per hour. Public Works summer seasonal employees are: Bryce Koch at $8.00 per hour; Bret Gruis at $8.25 per hour and Michael Mandel at $7.75 per hour. Miles moved to approve. Andrews seconded. Motion carried.
Planning & Zoning - Resignation and Appointment: Charlie Plesckac has submitted his resignation from the Planning & Zoning due to moving out of the area. Andrews moved to accept his resignation. Geraets seconded. Motion carried. Mayor Fiegen stated his appointment recommendation is Tom Schwebach. Andrews moved to approve. Geraets seconded. Motion carried.
Subdivision Ordinance - Public Open Space Requirements: When new residential developments are considered the council currently may require 5% space for city use. Crisp requested the council consider land or cash consideration to the city for all developers as a requirement. He proceeded to expound on who the developers within Dell Rapids are and asked additional questions about each. No council action taken.
Claims Approved for Payment by Other Municipal Boards - Library Board Claims: Advanced Systems, copier contract 43.10; Cengage Learning, book 22.49; Ingram Library Services, 13 books 257.37; Junior Library Guild, 48 books 747.00; Learning Opportunities, educational materials 964.50; RDJ Specialties, 150 stickers 171.05; The Library Store, supplies 978.31; Video Plus, maintenance 67.60.
Treasurer's Report: A recap, of all income and expenses that occurred since the last meeting, was presented to the council.
City Administrators Report - Weiland reported on the following:
Street maintenance, specifically crack sealing, was budgeted last year and this year. Intend to proceed with a combined use of the designated funds.
Garfield Bridge replacement bid opening is set for May 7. Original deadline was October of 2014 but with the delay in bid opening the final completion is planned for September of 2015. Progress should continue on the project continually until completion.
15th Street project is scheduled for a final walk through to complete the project.
AT&T is requesting to install a ring of panels around the north water tower. Awaiting response from engineering to confirm non-impact to the tower structure and negotiating rental terms.
Developer questions request is being worked on.
Capital Improvement Plan work session is scheduled for Monday, April 28. Free rubble site access days are May 1 and May 3.
Miles moved to adjourn. Crisp seconded. Council adjourned at 8:55 p.m.
Published once at the total approximate cost of $128.71.
1439904 Apr. 30, 2014
April 14, 2014
The Board of Education of the Baltic School District met in regular session on April 14, 2014 at 7:00 p.m. in the School Library with the following members present or absent:
Present: Krogstad, Liester, Brende, Larson and Schmidt
Officers and Other Persons Present: R. Sittig, Supt./Elem Principal; M. Polzin, Bus. Mgr.; J. Aisenbrey, HS/MS Principal; Others
Krogstad called the meeting to order.
Action #14-144: Motion by Liester, seconded by Brende to approve the agenda as amended. All ayes.
Approval of Minutes:
Action #14-145: Motion by Brende, seconded by Schmidt to approve the minutes of the regular meeting on March 10, 2014 and the special meeting on April 1, 2014. All ayes.
Hearing of individual(s) or delegation(s):
Representatives from Carroll Institute and Keystone Prevention presented their programs.
Report of Cash Transactions:
The following report of cash transactions was presented for the month of March 2014: (See MARCH 2014 FINANCIAL REPORT)
Action #14-146: Motion by Liester, seconded by Larson to accept the financial report as presented. All ayes.
General Fund: Academic Hallmarks, Inc., Supplies, 43.00; Aisenbrey, James, Cell Phone, 40.00; Alliance Communications, Phone service, 291.00; A-OX Welding Supply, Supplies, 77.28; Amazon, Supplies, 148.17; Argus Leader Media, Publishing, 229.37; Argus Leader Media, Subscription, 30.78; ASBSD, Workers' Comp Insurance, 3,173.14; ASBSD, Property/ Liability Insurance, 8,200.00; Bob's Piano Service, Inc., Services, 95.00; Cardmember Services, Registration fees, repairs, supplies, 232.75; City Glass & Glazing, Repairs, 45.08; City of Baltic, Water, sewer, garbage removal, 775.64; County Fair Food Store, Supplies, 58.93; D & D Market, Supplies, 71.44; Daikin Applied, Inspection, 218.83; Dakota Alignment & Frame, Repairs, 104.94; Dakota Auto Parts, Supplies, 67.40, ; Dauby's Sport Center, Supplies, 47.00; Dell Rapids Lumber, Supplies, 323.37; DMM Systems, Supplies/Repairs, 286.78; Dust-tex Service, Mop service, 108.70; East Dakota Educational Coop, Registration Fee, 150.00; Eastern Farmers Coop, Snow removal, 375.00; Fred the Fixer, Supplies, 31.00; G & R Controls, Maintenance, 2,007.00; Gunderson, Steve, Cell Phone/Meals, 83.00; JW Pepper, Supplies, 33.49; K & M Music, Supplies/Repairs, 74.10; Kreisers, Supplies, 19.86; LIU, Supplies, 563.50; McCleod's Printing, Supplies, 362.48; Menards East, Supplies, 55.10; Menards, Supplies, 64.98; Meyer, Randy, Cell Phone, 40.00; MidAmerican Energy, Gas, 6,007.03; Midway Service, Supplies, 5,139.79; Minnehaha County Treasurer, Mill Levy, 629.50; Northern Links, User Fee, 800.00; Office Max, Supplies, 78.90; Petty Cash, Postage, 37.61; Polzin, Marsha, Cell Phone, 40.00; Prairie Lakes Ed Coop, Services, 59.14; School Mate, Supplies, 385.00; SDHSAA, Supplies, 224.00; Sioux Empire Lighting, Supplies, 183.75; Sittig, Robert, Cell Phone/Mileage, 98.46; Sunshine, Supplies, 74.07; V&W Repair, Repairs, 63.48; WageWorks, Fees, 60.00; West Sioux Ceramics, Supplies, 21.79; Wheelco Truck & Trailer Parts, Repairs, 2,924.79; Xcel Energy, Electricity, 5,107.07; Jason Aberson, Supervision, 729.63; AnnaMae Boer, Substitute teacher, 242.21; Joel Clark, Substitute teacher, 387.54; Lynette Coker, Supervise student teacher, 113.65; Tanisha Daugaard, Saturday school, 45.46; Danielle Eszlinger, Custodian, 109.10; Emily Evans, Substitute teacher, 710.49; Katie Hoekman, Lost prep time, 8.52; Katie Jenson, Substitute teacher, 193.78; Danya Johnson, Substitute teacher, 86.12; John Jorgensen, Nurse, 2,115.32; Rebecca Larsen, Substitute teacher, 96.89; Darla Ling, Substitute teacher, 145.33; Patricia Lyncee, Bus driver, 85.99; Tara Melmer, Supervise student teacher, 113.65; Collin Reynolds, Saturday school, 400.61; Suzy Ries, Supervise student teacher, 113.65; Ross Rollinger, Bus driver, 170.46; Wendy Runestad, Custodian, 45.46; March Payroll: Salaries: Instruction, 89,250.41; Support Services, 48,776.71; Cocurricular, 10,847.34; Total Salaries, 150,681.46; Benefits, 41,054.62; Total General Fund, 238,112.43
Capital Outlay Fund: Connecting Point, Computer Equipment, 1,290.00; Elite Business Systems, Copier Lease, 915.45; Reynolds, Collin, Computer Equipment, 13.98; Total Capital Outlay Fund, 2,219.43
Special Education Fund: ASBSD, Workers' Comp Insurance, 364.86; Chester Area Schools, Services, 15,985.72; Children's Home Society, Tuition, 1,710.24; Prairie Lakes Ed Coop, Services, 2,122.13; Katie Jenson, Substitute teacher, 96.89; Darla Ling, Substitute teacher, 242.21; Marissa Whipple, Substitute teacher, 43.06; March Payroll: Salaries: Instructional Salaries, 23,226.21; Support Salaries, 3,313.68; Total Salaries, 26,539.89; Benefits, 9,274.75; Total Special Education Fund, 56,379.75
Food Service Fund: Institutions Services, Repairs, 773.62; School Specialty, Lunch Tables, 7,167.45; Taher, Food Service, 16,429.07; March Payroll: Salaries: Food Service Salaries, 1,831.79; Total Salaries, 1,831.79; Benefits, 505.64; Total Food Service Fund, 26,707.57
Preschool/Driver's Ed Fund: February Payroll: Salaries, 3,929.70; Total Salaries, 3,929.70; Benefits, 1,450.83; Total Preschool/ Driver's Ed Fund, 5,380.53
Action #14-147: Motion by Larson, seconded by Schmidt to approve the above claims. All ayes.
Administrators presented written reports. Other reports included legislative update, sale of private property adjacent to school, lunch program RFP, senior citizens/ businesspersons luncheon, school/community garden project, installation of track/football scoreboard, in-town bussing and Junior Achievement.
Action #14-148: Motion by Larson, seconded by Schmidt to accept the capital outlay requests for 2014-2015 as presented. All ayes.
Discussion was held on the enrollment projections for 2014-15.
Discussion was held on the revised budget projection for 2014-15.
The following quotes for unleaded gas were received March 18, 2014: Vollan Oil, *$3.186
The following quotes for diesel fuel were received March 11, 2014: Vollan Oil, *$3.45
The following quotes for diesel fuel were received April 9, 2014: Vollan Oil, *$3.44
Action #14-149: Motion by Brende, seconded by Liester to approve the quote from Vollan Oil. All ayes.
The policy on Public Participation at Board Meetings was discussed.
Action #14-150: Motion by Larson, seconded by Brende to set the tuition rates for pre-school at $125.00 for residents and $150.00 for non-residents for the 2014-2015 school year. All ayes.
Action #14-151: Motion by Brende, seconded by Liester to authorize membership in SDHSAA for 2014-15. All ayes.
Public School Exemption:
The board acknowledged receipt of a Public School Exemption application.
Schmidt was appointed to serve as the school board representative on the Teacher of the Year selection committee.
Brende was appointed to serve as the school board representative on the Title Advisory committee.
Krogstad was appointed to serve as the school board representative on the Lunch RFP Assessment committee.
Action #14-152: Motion by Larson, seconded by Liester to approve the establishment of a fitness center sub-category in the enterprise fund. All ayes.
Action #14-153: Motion by Brende, seconded by Larson to accept the resignation of Lindsay Palmer as 1st grade teacher. All ayes.
Action #14-154: Motion by Brende, seconded by Larson at 8:40 p.m. to enter executive session to discuss negotiations. All ayes.
Executive session ended at 9:36 p.m.
Action #14-155: Motion by Liester, seconded by Brende at 9:37 p.m. to adjourn. All ayes.
Marsha Polzin, Business Manager
Published once at the total approximate cost of $226.79.
1439828 Apr. 30, 2014
NOTICE OF DEADLINE FOR VOTER REGISTRATION
Voter registration for the Primary Election to be held on June 3, 2014 will close on May 19, 2014. Failure to register by this date will cause forfeiture of voting rights for this election. If you are in doubt about whether you are registered, call the County Auditor's Office at 367-4220.
Registration may be completed at the Minnehaha County Auditor's Office, County Administration Building, 415 N. Dakota Ave, Sioux Falls from 8 am to 5 pm Monday through Friday.
Registration may also be completed during regular business hours at municipal finance offices, the Secretary of State's office, and at those locations which provide driver's licenses, food stamps, TANF, WIC, military recruitment, and assistance to the disabled as provided by the Department of Human Services. You may contact the county auditor to request a mail-in registration form or access a mail-in form at www.minnehahacounty.org.
Voters with disabilities may contact the Auditor's Office, 367-4220, for information and special assistance in voter registration, absentee voting, or polling place accessibility.
Minnehaha County Auditor
Published twice at the total approximate cost of $23.51.
1439827 Apr. 30 & May 7, 2014
School Board Proceedings
The Dell Rapids School District Board of Education met Monday, April 14, 2014 at 7:00 p.m. in the high school distance learning room with the following members present: Tom Morris, Troy Randall, Jody Schumaker, Steve Stofferahn, and Matt Weiland. Absent: None.
Administration and other persons present: Summer Schultz, Superintendent; Barbara Littel, Business Manager; Matt Larson; Gerald Ray; Kim Gaul.
President Morris called the meeting to order at 7:00 p.m. and the Pledge of Allegiance was recited.
14-112 Motion by Weiland, seconded by Schumaker, to approve the minutes of the March 10 and March 17, 2014 school board meetings. All voted aye.
14-113 Motion by Schumaker, seconded by Stofferahn, to approve the agenda as published. All voted aye.
14-114 Motion by Randall, seconded by Stofferahn, to approve the consent agenda. All voted aye.
A. Payment of April Claims.
General Fund: Ace Hardware, supplies - 551.77; Allied Oil, supplies - 204.00; Amazon.com, supplies - 269.78; Argus Leader, publications - 277.37; Bargain Bytes, supplies - 12.00; Barnes and Noble, supplies - 35.99; Blooms on Main, supplies - 47.70; Campbell Supply, supplies - 67.29; Carroll Institute, purchased services - 256.00; City of Dell Rapids, water/sewer - 1218.77; Claritus, supplies - 28.29; Cole Papers, supplies - 134.60; Connecting Point, supplies/purchased services - 982.00; County Fair, supplies - 262.69; Cubby's, gas - 6342.72; Dakota Auto Parts, repair parts - 65.37; Dakota Supply Group, repair parts - 238.14; Dak XII, registration - 95.00; DR Coop Grain, supplies - 43.01; DR Lumber, supplies - 123.39; Dells Electric, repairs - 65.31; DR Agency Fund, entry fees/postage - 750.95; Jill Dvorak, mileage - 27.01; Elite Business Systems, copier maintenance - 821.93; EMC, insurance - 24690.20; Express Copy & Printing, supplies - 33.76; G&R Controls, supplies - 315.84; Garbage N More, purchased services - 225.00; Grainger, supplies - 345.68; Graybar Electric, supplies - 238.50; Hauff Mid-America Sports, supplies - 892.00; Heartland Paper/Network Services Company, supplies - 2915.16; LuAnn Heidebrink, supply reimbursement - 49.79; Hillyard, supplies - 160.36; Johnson Controls, purchased services - 12148.06; Jones School Supply, supplies - 22.73; JW Pepper, supplies - 102.80; Kapco, supplies - 141.36; KMWF & Associates, purchased services - 10250.00; Mail Finance, postage meter - 471.00; Malloy Electric, repair parts - 60.68; Master Blaster, repair parts - 106.32; Matheson Tri-Gas, supplies - 310.34; Menard's, repair parts - 312.71; Mentoring Minds, supplies - 500.40; MidAmerican Energy, gas - 14049.55; Midwest Alarm, monitoring - 86.43; Lori Morris, supply reimbursement - 64.20; Norby's @ Rocky Run, purchased services - 660.00; Nordstroms, repair parts - 18.00; North Central Bus Sales, repair parts - 146.45; North Central International, repair parts - 65.27; Office Max, supplies - 86.54; Olson's Pest Technicians, purchased services - 204.00; Oriental Trading, supplies - 71.99; Performance Press, supplies - 703.00; PLEC, purchased services - 73.69; Jodi Robertson, supply reimbursement/mileage - 44.75; Roemen's Automotive, supplies/purchased services - 1709.76; Fran Ruesink, supply reimbursement - 73.63; School Specialty, supplies - 503.29; Schuneman Equipment, supplies - 37.98; SDASBO, registration - 50.00; SDHSAA, supplies/fees - 1230.00; SDN Communications, purchased services - 375.36; Taylor Music, supplies - 181.00; Time for Kids, supplies - 19.35; Tractor Supply, repair parts - 29.98; US Postal Service, postage - 2000.00; Voyager Fleet Systems, gas - 138.80. TOTAL GENERAL FUND CLAIMS - $89,836.79.
Capital Outlay Fund: Amazon.com, books/equipment - 291.96; Barnes and Noble, books - 847.93; Brodart, books - 836.69; Cerebellum, books - 399.98; Connecting Point, equipment - 26232.00; Elite Business Systems, copier lease - 825.00; First National Bank, certificate interest/fees - 125497.88; High Plains Technology, equipment - 1461.00; McGraw-Hill, books - 25763.62; Menard's, equipment - 466.56; Promevo, software - 30.00; School Specialty, equipment - 2676.10; Xcel Energy, utilities - 17679.76. TOTAL CAPITAL OUTLAY FUND CLAIMS - $203,008.48.
Special Education Fund: Crystal Baily, mileage reimbursement - 21.09; CCHS, purchased services - 23645.42; County Fair, supplies - 116.86; Cubby's, gas - 2327.51; East Dakota, purchased services - 5806.26; EMC, insurance - 1271.24; Parent, mileage - 1089.28; PLEC, purchased services - 4093.32; Roemen's Automotive, repair parts/purchased services - 559.45; Sioux Falls School District, purchased services - 2248.46; TAESE/USU, registration - 50.00; Van's Auto Electric, repair parts - 88.00. TOTAL SPECIAL EDUCATION FUND CLAIMS - $41,316.89.
Food Service Fund: Brandy Ament, refund - 34.00; EMC, insurance - 13.16; Hobart, repair parts - 17.10; Keith Johnson, refund - 31.50; Lunchtime Solutions, purchased services - 52810.94. TOTAL FOOD SERVICE FUND CLAIMS - $52,906.70.
Enterprise Fund: BMO Mastercard (Walmart, Haven supplies - 187.16); County Fair, Haven supplies/food - 240.52; Dells Theater, Haven field trip - 481.00; EMC, Haven insurance - 185.65; Char Faulstich, Haven mileage reimbursement - 18.87; Hobby Lobby, Haven supplies - 95.92; Movie Licensing USA, Haven license - 375.00; Office Max, Haven supplies - 182.66; Jessica Ostwald, Haven mileage reimbursement - 17.76; Verizon, Haven phone service - 69.01; Wild Water West, Haven field trip - 194.38. TOTAL ENTERPRISE FUND CLAIMS - $2,047.93.
Payroll: Elementary - 82484.96; Middle School - 71736.46; High School - 77171.70; LEP - 1554.98; Title I - 6999.33; Guidance - 7165.59; Health - 3768.82; Improvement of Instruction - 902.04; Library - 8349.68; Technology - 9781.39; BOE - 1076.51; General Administration - 12614.71; School Administration - 28462.37; Business Office - 8319.42; Maintenance - 29369.02; Transportation - 13574.43; Cocurricular Activities - 15035.47; Special Education - 72751.30; Food Service - 703.51; Before/After School Enterprise Fund - 10728.95. TOTAL PAYROLL - $462,550.64.
B. March 2014 Financial Report. (See Statement of Cash Receipts)
C. Personnel Report.
1. Accept the resignation of Vicki Kennedy, effective March 14, 2014.
2. Accept the resignation of David Klein, effective May 31, 2014.
3. Accept the resignations of Vanessa Anderson-Smith, Kerri Kirschenmann, Katrina Reimnitz, and Carrie Schrecengost, effective at the end of the 2013-2014 school year.
4. Approve the employment of Sarah Kills-A-Hundred at $8.80 per hour.
D. Authorize South Dakota High School Activities Association membership for the 2014-2015 school year.
E. Approve Brenda Hahn's request for the early retirement incentive.
14-115 Motion by Weiland, seconded by Schumaker, to amend the FY2014 school calendar to have the last student school day on Friday, May 16th and two teacher professional development days on May 19th and 20th. All voted aye.
14-116 Motion by Stofferahn, seconded by Weiland, to accept the FY2013 audit report from KMWF & Associates. All voted aye.
Business Manager Littel reported that the insurance committee reviewed SDSDBF health insurance renewal rates for 2014-2015 and various options for plan changes to reduce rates. The consensus of the board was to table action on the insurance renewal until an insurance quote can be secured from Wellmark.
14-117 Motion by Schumaker, seconded by Randall, to declare the Technology/Strive building as surplus for sale at auction. All voted aye.
Superintendent Schultz presented a Booster Club request for the school to contribute toward the purchase of data driven signs. The consensus of the board was to table action until the next meeting, when a Booster Club representative can be present to answer board questions.
14-118 Motion by Weiland, seconded by Schumaker, to approve a vended meals agreement with County Fair to provide CACFP lunches for the Haven summer program. All voted aye.
The transportation committee reported they met with bus drivers to review current bus routes and possible changes to shorten student time on the longer routes, without adding an additional bus route. They will also be looking at the feasibility of hiring a St. Mary shuttle/Haven shuttle driver and installing an above ground fuel tank to hold #1 diesel fuel for extremely cold weather.
14-119 Motion by Stofferahn, seconded by Randall, to go into executive session at 8:04 p.m. in accordance with SDCL 1-25-2(1), SDCL 1-25-2(4), and DCL 1-25-2(5). All voted aye.
Morris declared the board out of executive session at 10:00 p.m. and adjourned the meeting.
Barbara Littel, Business Manager
Tom Morris, President
(unofficial until approved
by the Board of Education)
Published once at the total approximate cost of $176.63.
1439824 Apr. 30, 2014
Notice is hereby given by the City of Dell Rapids that it is, pursuant to Section 1 Article VI of the Municipal Ordinances, the responsibility of each person in possession or control of any land within the municipal boundary of the City of Dell Rapids to keep said lands free of any noxious weeds and to keep grass and weeds on maintained so that grass and weeds are less than EIGHT (8) inches in height. Undeveloped and unplatted property located more than 100 feet from developed or platted land shall be maintained so that grass and weeds are less than TWELVE (12) inches in height. If a property receives a notice of violation, the property shall have FIVE (5) days to abate the nuisance. Upon failure to comply within FIVE (5) days of the posting of such notice, the City is empowered to cut, destroy or remove weeds, grass and other noxious matter. The City will then by special assessment, defray the costs associated with the work, against the property.
Published April 23rd and April 30th, 2014 at the approximate cost of $31.72.
1439548 April 23 & 30, 2014
ADVERTISEMENT FOR BIDS
Owner: City of Dell Rapids
Owner's Address: 302 East 4th Street, P.O. Box 10, Dell Rapids, South Dakota 57022
Project: 2014 Sanitary Sewer Improvements, Schedule 1 - Southeast Sewer Extension, Schedule 2 - Beach Avenue Railroad Sewer Crossing
Location: Dell Rapids, South Dakota
Sealed BIDS for the construction of the 2014 Sanitary Sewer Improvements project will be received by the City of Dell Rapids at 302 East 4th Street - P.O. Box 10, Dell Rapids, South Dakota 57022, until 2:15 P.M. local time May 14, 2014, and then at said office publicly opened and read aloud. Bids will be acted upon by the Owner on or before May 19, 2014 contingent upon funding approval. The Projects shall consist of the following work and approximate quantities and kinds of materials:
Schedule 1: Lift Station and Valve Vault, Complete, 1 L.S.; Electrical, Complete, 1 L.S.; Contractor Furnished Borrow, 2,000 CuYd; Rock Excavation, 900 CuYd; Asphalt Concrete Composite, 100 Ton; Sanitary Sewer Main, 2,925 Ft; Sanitary Sewer Manholes, 13 Each
Schedule 2: 9" & 6" Nonreinforced Concrete Pavement, 1,130 SqYd; Asphalt Concrete Composite, 80 Ton; Curb and Gutter, 500 Ft; Sanitary Sewer Main, 330 Ft; Sanitary Sewer Manholes, 1 Each; Rock Excavation, 120 CuYd
Completion of Lift Station will be August 29, 2014.
Substantial completion for Schedule 1will be October 3, 2014.
Final Completion for Schedule 1 will be October 31, 2014.
Substantial completion for Schedule 2 will be November 17, 2014.
Final Completion for Schedule 2 will be May 29, 2015.
The CONTRACT DOCUMENTS may be examined at the following locations:
City of Dell Rapids, 302 4th Street - P.O. Box 10, Dell Rapids, South Dakota 57022, (605)428-3595
DGR Engineering, 2909 East 57th Street, Suite 101, Sioux Falls, South Dakota 57108, (605)339-4157
Plans will be available April 21, 2014. Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $15.00 by inputting Quest project #3247067 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632 or email@example.com for assistance in free membership registration, downloading, and working with this digital project information. An optional paper set of the proposal forms and specifications for individual use may be obtained from the office of the Engineer, DGR Engineering, located at 2909 East 57th Street, Suite 101, Sioux Falls, South Dakota 57108 upon payment of $100.00 for each set, none of which is refundable. Contractors who are residents of South Dakota and who intend, in good faith, to submit a Bid shall be furnished one free paper set of proposal forms, plans and specifications upon request.
All proposals shall be made on forms provided by the Engineer.
Bidders on this work will be required to comply with the President's Executive Order Nos. 11246 as amended, 11518, and 11625 as amended. The requirements for bidders and contractors under these orders are explained in the specifications.
Bidders on this work will be required to comply with Title 40 CFR 33 and Executive Order 12138. The requirements for bidders and contractors under this regulation which concerns utilization of Disadvantaged/Minority Business Enterprises (DBE/MBE) and Women's Business Enterprises (WBE) are explained in the specifications. The DBE/MBE and WBE goals for participation in this contract in terms of percentage of contract value are as follows: MBE 1.0 percent; WBE 4.0 percent.
The low responsive bidder will be required to certify to compliance with the Buy American Iron and Steel provision of the Consolidated Appropriations Act of 2014. This certification form may be found on page BA-2 of the State Revolving Fund (SRF) General Conditions and must be included in the bid proposal.
Please be advised that waivers or exemptions from the Buy American provision that cite International Trade Agreements DO NOT comply with the Consolidated Appropriations Act of 2014 as it applies to the SRF programs. Claims from suppliers that the Buy American Iron and Steel provision does not apply to certain products based on the International Trade Agreement exemptions of the Consolidated Appropriations Act of 2014 will not be accepted.
A current directory of DBE firms can be found at the SD DOT Compliance Office (605)773-4906 or at http://www.sddot.com/Operations/certified.asp.
Davis Bacon and Related Acts wages apply to this project. All provisions relative to those acts must be met.
Your special attention is invited to the attached Bidder's Activity Report, DBE Subcontractor Solicitation Information form, DBE Subcontractor Performance Form, DBE Subcontractor Utilization Form, and Certification Regarding Debarment, Suspension, Other Responsibility Matters (Debar) form, and Buy American Certification. These forms must be completed and submitted with your bid proposal. Failure to submit these forms will be cause for the bid to be rejected. Please be advised that good-faith efforts will be subjected to close scrutiny and if the good-faith effort submission is unacceptable, your bid will be rejected.
Construction Services in South Dakota are subject to tax under SDCL 10-46A. Contractors shall include the applicable tax in their bid price for each item of work. Tax questions should be directed to the South Dakota Department of Revenue at 800-829-9188.
Each bid must be accompanied by bid security payable to the Owner for five (5%) percent of the total amount of the Bid as a certified or bank check issued by a State or National bank or ten percent (10%) as a bidder's bond.
With submittal of a Bid, the Bidder represents that he has visited the site, familiarized himself with the local conditions under which the work is to be performed, and correlated his observations with the requirements of the Contract Documents.
The Owner reserves the right to reject any and all bids or to accept any bid. Bidder's Proposal shall hold firm for thirty (30) days from the date of opening. Mutually agreed upon extensions of time may be made, if necessary.
CITY OF DELL RAPIDS,
By /s/ LeAnn Kerzman
Municipal Finance Officer
City of Dell Rapids, SD
Published twice at the total approximate cost of $133.27.
1439403 April 23 & 30, 2014